PMI Willamette Valley Chapter

2021 Chapter Elections

The Election Process:

Our annual election for Chapter Leadership positions occurs in advance of our annual Strategic Planning Summit. This provides newly elected Leaders to participate in the Project and Program planning for the next budget year. 

Each Chapter Leadership position statement speaks to the responsibilities and authorities of that position. Being a PMI Chapter, each Volunteer Leader is held to the PMI code of ethics, confidentiality and conflict of interest policies.

The duly elected Volunteer Leaders will serve a two year term from January 2021 – December 2022. Our Bylaws limit Chapter Leadership positions to three consecutive terms.

We will be utilizing the PMI Global election application “Votenet”. An electronic voting system that verifies your membership in good standing, tallies your vote and provides the results to the Chapter Election Official.

The election will be in October 2020. So... start considering if you want to be Chapter or Branch Leader.

Chapter Leadership Positions for 2021-2022 Term

The Chapter President

Roles & Responsibilities:

  • Implementation of Chapter policies, procedures, roles, and structures, as it pertains to the vision and strategic direction of the Chapter.
  • Chair Chapter board meetings, annual strategic meetings, and General Meetings of the membership, including scheduling, setting the agenda, and presiding over the meeting.
  • Delegate Secretary position’s duties (as outlined in bylaws) to other chapter board members or volunteers to keep records of board meetings.
  • Conduct monthly, periodic, and annual reporting as required to the PMI Global Operations Center.
  • Manages the annual Chapter Charter renewal with the PMI Global Operations Center.
  • Serves as the PMIWV Liaison to the Region, including attending monthly regional conference calls and performing actions items generated out of those meetings.
  • Liaison to other PMI components.
  • Responds to information requests regarding PMI, PMIWV and related program.
  • Manages Board Member succession, including appointments of replacement Board Members to vacant positions.
  • Appointment of Nomination and Election Committees.
  • Oversight of various program disciplines, including Finance, Marketing, Communications, Information Technology, etc. Disciplines are detailed within the Chapter Operations Manual.

Want toknow more?ask questions?Contact Kevin Hollinger at president@pmiwv.org!

Vice President of Outreach (Current Open Position)

Roles & Responsibilities:

  • The VP of Outreach shall oversee Chapter marketing strategy and deployment.
  • Responsible for the strategic outreach development and objectives, budget forecasting for outreach  events, and management and facilitation of outreach activities and materials.
  • All board member responsibilities.
  • Development of the annual outreach plan to support Chapter strategic goals.
  • Curation of PMI-WV Outreach Control document.
  • Oversight of outreach for Chapter and Branch function including advertising and mass mailings.
  • Assist with coordinating communications for events; determine what messages need to be delivered,when, and best medium.
  • Application of PMI Global brand standards to outward outreach.
  • Coordination with VP of Information Technology on website and newsletter content.

Vp of Membership (Current Open Position)

Roles & Responsibilities:

The VP of Membership manages membership recognition and volunteer recruiting and coordination.

  • All board member responsibilities.
  • Support Chapter strategic goals and targets relating to membership.
  • Liaison with current and prospective members (questions, concerns, etc.).
  • Membership retention review and follow-up. 
  • Contribute questions addressing Branch concerns to annual membership survey. 
  • Coordinate volunteer appreciation recognition at the Branch.
  • Acknowledgement of new or newly certified members at monthly meetings.

Chapter Administrator (Current Open Position)

Roles & Responsibilities:

  • Common responsibilities for all Board Members.
  • Coordinate and distribute board meeting agendas.
  • Collect, coordinate and distribute current board initiative status reports.
  • Maintain chapter document archive.
  • Maintain Operations Manual.

Eugene and Corvallis Branch President

Roles & Responsibilities:

The Branch President is responsible for leadership and management for the local Branch he or she represents.

  • All board member responsibilities.
  • Representation on the Chapter Board, or appointment of a Branch Representative to fill this role. Specific duties for this role include:
    • Representing membership concerns, complaints, and desires from the geographic area served by the Branch.
  • Reporting monthly status of Branch activities to the Chapter Board and conversely Chapter activities to the Branch Board.
  • Responsible for implementation of Chapter strategic objectives and goal at the Branch level.
  • Annual fiscal and operational planning for Branch activities.
  • Chair Branch board meetings and local strategic planning meetings, including scheduling, setting the agenda, and presiding over the meeting.
  • Board member succession, including recruiting of replacement Board Members to vacant positions.
  • Recruitment of volunteers for Branch board.
  • Recruitment of volunteers for executing Branch events.